Constitution of Carrick Cycling Club

1. The club will be called: Carrick Cycling Club

2 .The Purposes of the Club

The purposes of the Club are to promote the amateur sport of road cycling in the area of Carrickfergus and community participation in the same area.

3. Membership

a Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

b The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

c The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to an appointed panel consisting of club members.

d Membership Fees will be set annually and agreed by the Committee.
Fees will be payable by 30th November each year.

4. All General Meetings

a All members may attend all general meetings of the Club in person.

b Such meetings need 14 clear days’ written notice to members.

c The quorum for all general meetings is 10 members present or 60% of the total membership whichever is greater.

d The Chair or (in his or her absence) another member chosen at the meeting shall preside.

e Except as otherwise provided in these Rules, every resolution shall be decided by a simple majority of the votes cast on a show of hands.

f Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the Committee and publicised to Club members.

5. Annual General Meetings (AGM)

The Club will hold an AGM once in every calendar year and not more than 15 months after the last AGM. At every AGM:

a The Members will elect a Committee including a Chair, Treasurer and Secretary to serve until the next AGM;

b The Treasurer will produce accounts of the Club for the latest financial year.

c The Committee will present a report on the Club’s activities since the previous
AGM;

d The Members will discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any other business put to the meeting.

6. Extraordinary General Meetings (EGM)

An EGM shall be called by the Secretary within 14 days of a request to that effect from the Committee or on the written request of not less than 10 members signed by them. Such an EGM shall be held on not less than 14 or more than 21 days’ notice at a place decided upon by the Committee or in default by the Chair.

7. Composition of the committee

a The officers of the club shall be the Chair, Secretary and Treasurer

b The Committee shall consist of as many members it sees fit to run the club for each given year.

c The Committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.

d Any Committee member may be re-elected or re-co-opted without limit.

e A Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the Member concerned has been given the chance of putting his/her case to the Committee with an appeal to the Club members, or is removed by club members at a general meeting. The Committee shall fairly decide time limits and formalities for these steps.

8. Powers and role of The Committee

a The Committee shall be responsible for all business of the Club

b The Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

c The Committee shall meet at least once every two months. Half the members of the Committee plus one shall form a quorum.

d The Committee may, at its discretion, form such Sub-Committees as it considers to be necessary and determine their membership and terms of reference. It shall have the power to co-opt individuals to itself or Sub-Committees or to invite advisers.

e The Committee shall have the power to fill by co-option any vacancy that may occur during its term of office.

f The Committee shall have the authority to arrange such functions of a social nature as it considers will be of advantage to club in bringing members together in fostering good fellowship.

g The Committee will have due regard to the law on disability discrimination and child protection

h Whenever a Committee member has a personal interest in a matter to be discussed, he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.

i Subject to 8(h) the chair of the meeting shall have a casting vote in the event of votes cast being equal.

9. Finance

a The Committee shall have the authority to control and apply the finances of the club to further its interests.

b The Committee has the authority to open bank accounts on behalf of the club to further its interests

c The financial year of the Club will end on 31st October

10. Disclosure

Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.

11. Discipline and Appeals

a All Complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary

b The Committee will to hear complaints within 10 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership

c The outcome of the disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing

d There will be a right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within 10 days of the Honorary Secretary receiving the Appeal.

12. General

In the event of a dispute regarding the meaning or intent of these rules or any questions on matters not herein provided for the Committee’s decision shall be final.

13. Indemnity

The Club Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

14. Amendments

a These Rules may be amended at a general meeting by two-thirds of the votes cast.

b The Club Purposes may be changed to include another eligible sport if the members agree the change by a 75% majority of votes cast at a general meeting.

15. Winding up the Club

a The members may vote to wind up the Club if not less than 75% of those present and voting support that proposal at a properly convened general meeting.

b The Committee will then be responsible for the orderly winding up of the Club’s affairs.

c After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
i. To another Club with similar sports purposes which is a charity and/or
ii. To another Club with similar sports purposes which is a registered Community Amateur Sports Club and/or
iii. To the Club’s national governing body for use by them for related
community sports.

Constitution adopted at a meeting held at:

On:

Name:

Signed: Signature:

Witnessed by:
Name: Signature:

Occupation:

Witness Address:

Postcode: